FAX! 463 (25/04/05)
I have seen
documents that are configured to pop up a small text box when the cursor hovers
over a given word or phrase. I am preparing a procedure manual and it would be
useful to add short explanatory notes by means of pop up text boxes within the
text. Is it possible to do this in a Word document? If not what do you have to
use to get that facility?
Word has no pop-up box facility as such but there are a couple of
workarounds. The simplest is to use a ‘blind’ Hyperlink. Highlight the word or
words then go to Insert > Hyperlink and click the ScreenTip button. Insert
the text you want to appear in the box and click OK. In order to work there
needs to be something in the ‘Type the file or web page name’ box, but you can
put in a full stop or link it back to the same document using the Recent File
button, then click OK. The other method is to use the Comment feature.
Highlight the word then click Comment on the Insert menu, type in the text you
want to appear and click Close and the word will appear highlighted in
yellow. If the highlight or box
contains any extra text or a title this can be edited from Tools > Options >
User Information tab, clear the ‘Name’ box, or type in a title for the Comment
box. Other spurious characters can be removed by going to Tools > Options
> View tab, and make sure Hidden Text is unchecked. This method is a bit
fiddly and you may need to go back and Edit or delete the Comment and start
over by right-clicking the highlighted word.
My wife has
poor vision as a result of developing Aged Macular Degeneration, which means
that she has difficulty in reading and writing on the PC. The normal black on
white print is very difficult, but white on black is much clearer. Is there any
way that the background and print colours on the PC Screen can be changed to
enable my wife to try to use the computer more effectively?
All versions of Windows have a number of ‘Accessibility’ options for
people with visual impairment, including screen magnifiers, text to speech and
special display modes. In Windows XP go to Start > Programs < Accessories
and click Accessibility then Accessibility Wizard and follow the prompts and
Windows will attempt to configure itself to your Wife’s particular needs. You
might also like to try a few experiments with the different Windows ‘schemes’,
which include large text and ‘reversed’ (white on black) displays. In all
versions of Windows right-click on the desktop and select Properties then the
Appearance tab. On Windows 9x (95.98/SE/ME) click the Scheme drop down menu and
try the range of ‘High Contrast’ options. In Windows XP follow the same
procedure (i.e. right click Desktop > Properties > Advanced, but on the
Windows and Buttons drop-down menu select ‘Windows Classic Style’, then the
High Contrast options will appear below in the Colour Scheme menu. There’s also
a useful article on the Microsoft web site at: www.microsoft.com/enable/guides/vision.aspx.
advise me how to stop the wretched Scandisk from gatecrashing its way onto my
screen when I am in the middle of doing something, e.g. just about to launch a
depth-charge attack in 'Destroyer Command' - and thereby causing the game
system to crash? I use Windows ME, and I have gone to Start/Settings/Control
Panel/Scheduled Tasks in search of Scandisk but could find no mention of it.
Stockdale, via email
Scandisk is a built-in file checking utility and I would take its
appearance as a warning that your hard drive may be developing problems and
could be about to fail. You should back up all essential data as soon as
possible and run a scan to see if any ‘bad sectors’ have developed, which is
quite possible on an old and well-used PC. You can run the test by
right-clicking on your drive in Windows Explorer, choose Properties then the
Tools tab and click the 'Error Checking' button, under Type of test choose
‘Thorough’. Once a drive shows signs of errors there’s no going back and it
should be replaced immediately.
bought and fitted a 80Gb drive to supplement the nearly full 8Gb drive on my
Windows 98 SE computer. It came without any instructions for setting-up but
reference to Boot Camp article 316 gave me all the info I required and it's now
operating as a slave to the original as drive D. Many thanks! All my photos and
music are still on drive C: and I would like to transfer them to the D: drive
but, if I do, my media players and photo album handling programs, etc., won't
find them. How can I persuade my computer to exchange the lettering of the new
and old drives and am I right in supposing that I should do this before
embarking on any file transfers?
Changing drive identities will almost certainly lead to problems as
your PC is configured to boot from drive C. Changing the Master Boot Record
(MBR -- a protected and hidden drive system file) is a major operation. I
suggest a couple of alternatives. Clone or copy the contents of your old drive
to the new one (and this will include the MBR) so that it becomes the C: drive
(you will need a utility like Drive Image or True Image to do this).
Alternatively transfer the data files to the new drive and re-educate your
programs as to the new file locations. Most applications have the option to
change the drive letter and file path in the their setup or configuration menus.